Written by a vendor · every price checked at the source on July 23, 2026

Switching from Hubdoc: what it costs, what you lose, and the half none of them replace

If capture is your whole problem, don't switch. Hubdoc is $12 a month, Xero's built-in capture is free, and Dext is the upgrade if you need line items. But not one of them can tell you what a client hasn't sent yet, and that list, plus the chasing it turns into, is where your month-end actually goes.

This page is about the switch itself: what it costs, what breaks, and when to stay put. If you just want the shortlist, our Hubdoc alternatives and competitors guide prices every option side by side.

That second job is the one we sell. Sorted Receipts reads your month's transactions, finds every one with no receipt against it, and emails that client from your address, under your firm's name, until the receipt arrives. What comes back is filed by month, vendor and type, and exports to QBO, Xero or Desktop. $8 a month flat, however many clients you keep. It runs next to your capture tool instead of replacing it.

Watch a month get chased and sorted, live demo

Now the numbers, so you can decide the capture half properly. Hubdoc is $12 USD a month with a 30-day trial, straight off hubdoc.com/pricing on July 23, 2026. Your client emails a bill in or photographs it, Hubdoc reads it and drops it into Xero or QBO. That's the product, and for $12 it does that well. If you work entirely inside Xero, the built-in Smart Document Capture already does the reading part for nothing.

Every other price here is what the vendor published on its own pricing page on July 23, 2026. If one is wrong, tell us and we'll change it: [email protected].

So when would you actually replace Hubdoc?

• Probably never, if capture is the whole problem. $12 is hard to beat. Free is impossible to beat, if Xero's own capture already covers what you need.
• Dext, if you need every line off an invoice rather than just the total. Expect a sales conversation. Its public pricing page 404'd when we checked, so we won't quote a Dext number here, and be careful with anyone who does. Get one for your own volume.
• AutoEntry ($13-469 credit packs), at low volume only. Credits are fine right up until a client dumps eighty receipts in one month.
• Practice management is a different purchase. Double is around $300 a month at 30 clients because it prices per client, Financial Cents is $19-99 per user. You buy those for workflows and team tasks. Receipts are a side effect.
• None of them chase. Everything above deals with what a client sends. Nothing above knows what they haven't sent, so building the missing list and doing the nagging stays on your desk whichever one you buy.

Which is the honest problem with this whole search. You can spend a week comparing capture tools, switch to the best one, and your Friday afternoon looks identical. If you want the full field priced anyway, the Hubdoc alternatives guide has every one of them.

The half you're actually paying for in hours

Read your own last close back. The capture tool handled the documents you already had. What ate the time was working out which receipts were missing, asking for them, asking again, and filing whatever finally turned up under the right month. None of that is capture. That's the loop Sorted Receipts runs:

1. Drop the month's transactions in. The export you already pull from QuickBooks or Xero, or any bank CSV in any layout. Columns map themselves, nothing to connect, no credentials to hand over.
2. The noise strips itself. Rows that never need a receipt, payroll, tax, bank fees, drop off the list with the reason attached. Only real gaps make the chase list.
3. The gaps get chased in your name. Each client gets one email from your address listing exactly what's outstanding, and a private upload link with no password to lose. Reminders move from friendly to firm and stop at the cutoff you set.
4. What arrives files itself. Month, vendor, type. Anything the extraction isn't sure about goes to a review pile beside the original document instead of into your books.
5. Month-end closes. A CSV plus the originals renamed, ready for QBO, Xero, Desktop or plain folders.

The limit, plainly, because you'll find it in week one: we read the date, vendor, amount and type, not the individual lines on an invoice. If line items are what you need, keep Dext for the reading and use us for the collecting. That's the common setup here. $8 a month flat, documents never counted, no per-client fee, no sales call.

Try it on a sample month, no signup

Bookkeepers don't agree about Hubdoc, and that's the real answer

Worth reading the threads before you switch on a stranger's recommendation. In r/xero, on a thread about pulling bank statements: "Hubdoc sucks hard. It's so much easier to upload and reconcile from the Xero app." Over in r/Bookkeeping, someone five years into running both: "I like both. Hubdoc is better value and the bank statement tool is fantastic. Dext is more pricey but I have found it 'smarter'." Same tool, opposite verdicts, and both of them are right about their own book.

The useful comments in those threads are barely about the tool anyway, they're about the filing. One bookkeeper names their statement subfolders after the last 4 digits of each card, because then scrolling one screen tells them which months are missing. That's the actual job: a view that answers "what's still outstanding" without opening thirty folders. It's also the job we built, so nobody has to invent a folder convention for it.

The comparison at real practice sizes

The two rows that chase for the same money as a capture tool are ours and nobody's. Double and Financial Cents chase too, but you're buying a practice-management suite to get there.

See the $8 row working, live demo

Questions people search

How much does Hubdoc cost in 2026?

$12 USD a month with a 30-day trial, checked on hubdoc.com/pricing on July 23, 2026. Clients send documents in however suits them, by email, from their phone, off a desktop, and it reads them and pushes them into Xero or QuickBooks Online. Xero's own product-ideas forum still calls it "a core part of our offering."

What replaces Hubdoc for QuickBooks users?

Nothing has to. Hubdoc publishes to QBO. If you're moving anyway, the extraction-first options are Dext and AutoEntry, both in the table above. If the thing that's broken is that clients don't send documents, none of those will help you, whichever one you pick. That's the gap we fill.

Can I keep Hubdoc and add Sorted Receipts?

Yes, and that's the usual setup. Hubdoc reads and publishes what arrives. We work out what hasn't arrived, ask the client for it in your name, and hand you a sorted month-end you can check off. $12 plus $8, and nothing to migrate.

Is there a Hubdoc alternative without per-document credits?

Double, Financial Cents and Sorted Receipts don't meter documents. Dext and AutoEntry do. Hubdoc itself is flat at $12.

What does Hubdoc not do?

It doesn't know what a client hasn't sent, and it won't ask them for it. Building the missing list and doing the chasing is still your Friday afternoon. That's the part Sorted Receipts adds: one upload link per client, reminders under your name, a sorted month-end you can check off, $8 a month flat, alongside whatever capture tool you keep.

Try the live demo Or run a free pilot month on your worst client